Providing Fixed Design Personnel Monthly: Optimizing Costs by 25% and Efficiency for Long-Term Success

Introduction

Fixed Design Personnel were initially provided to the client, a company in the field of industrial machinery design and manufacturing, on a project-by-project basis with hourly billing. However, as the workload grew and the need for stability and continuity in design became more critical, the client chose to switch to a model where IDEA would supply fixed monthly personnel, ensuring consistent and long-term support.

Challenges

1. Increasing workload: The client received many new projects with complex design requirements and tight schedules, leading to high costs and management difficulties when using hourly services.
2. Lack of design continuity: Splitting projects among different teams caused a lack of synchronization and wasted time in getting familiar with technical requirements.
3. Cost pressure: With the increasing number of working hours, the total cost of hourly services exceeded the client’s budget.

IDEA’s Solution

1. Proposed fixed personnel model: IDEA proposed providing a team of 10 full-time design engineers, working on a monthly basis, to match the client’s workload and long-term needs.
2. Engineer selection: Engineers were chosen based on their experience and skills, aligned with the client’s design standards and industry.
3. Flexible and efficient work process: The fixed design personnel worked during office hours, ensuring synchronization in progress and communication. IDEA provided comprehensive support, from personnel management to performance monitoring, as well as replacing or adding engineers when needed.
4. Cost reduction and increased efficiency: By offering a fixed monthly rate, the client could better control their budget and optimize costs compared to the hourly billing model. This model also ensured continuous performance without disruptions due to team changes.

Result Archived

• Increased work efficiency: IDEA’s fixed design personnel quickly adapted to the client’s requirements, reducing the time needed to familiarize with new projects and increasing productivity by 25%.
• Cost savings: Total design costs were reduced by 30% compared to the hourly model, thanks to optimized resource usage and the elimination of unnecessary costs.
• Improved design continuity: The fixed design personnel developed a deep understanding of the client’s projects and standards, ensuring consistency and high quality in all designs.

Conclusion

Switching from a project-based design service to a fixed design personnel model helped the client optimize costs, improve work efficiency, and maintain continuity in design. With this model, IDEA demonstrated its capability in providing flexible, high-quality personnel solutions, becoming a strategic partner for the client in their long-term development.